The Alliance of Digital Humanities Organizations (ADHO) seeks nominations of committed individuals who would like to actively help further DH in all its breadth and diversity for the following volunteer positions:
- Deputy Treasurer (Incoming)
- Deputy Communications Officer
- Conference Coordinating Committee Deputy Chair (Incoming)
- Awards Committee Chair
All of these positions have a global reach, but involve working closely with small, supportive groups of volunteers, including the ADHO Constituent Organization Board (COB), Executive Board (EB), and a variety of standing committees. We welcome nominations of people from any region of the world, and with a variety of levels of experience in the ADHO community.
All terms will begin 1 September 2022. A description of the roles is below. Members of any of the ADHO Constituent Organizations (COs) and Associate Organizations (AOs) are eligible. Interested applicants are highly encouraged to contact firstname.lastname@example.org, or any of the current office-holders to discuss the nature of these positions.
Applications and Deadline
- Please submit your application or nomination via the following forms by 8 August 2022.
- To apply: https://forms.gle/aT8SPV2XwNrybjLZA
- To nominate someone else: https://forms.gle/roiBY36nsZkgbznG9
The Treasurer is the financial manager for both ADHO and the ADHO Foundation (ADHO’s legal entity, based in the Netherlands), and is a member of the Executive Board. The Treasurer keeps track of and reports on the budget and advises the Executive and Constituent Organization Boards about financial decisions. The Deputy Treasurer advises and assists the Treasurer as needed, and may act on behalf of the Treasurer when they are unavailable. The Treasurer and Deputy Treasurer manage the financial assets of ADHO. This position has a three-year term with the first year as Incoming Deputy Treasurer, the second year as Deputy Treasurer, and the final year as Treasurer.
Responsibilities (in collaboration with the ADHO Treasurer and Deputy Treasurer):
- Reporting regularly on the ADHO budget to the EB, the COB, and governmental institutions as required;
- Managing ADHO finances and monitoring ADHO accounts and transactions;
- Conducting analysis and research (e.g., comparing planned and actual budget figures; preparing annual budgets in consultation with the EB; etc.);
- Engaging in regular EB meetings and communicating both synchronously and asynchronously. (Presence at the annual meeting is desirable but not essential.)
The ADHO Communications Officer is a member of the Executive Board and is responsible for facilitating the organization’s public communications and guiding communications strategies and leading the Communications Team. The Officer’s workload is typically 3-5 hours per week with an increase in workload leading up to and during the ADHO conference. The Deputy Communications Officer term is one year, after which the deputy becomes Communications Officer for two years.
- Supervising and collaborating with ADHO’s Communications Fellows, including maintaining a work schedule and due dates for deliverables;
- Managing communications activities on ADHO’s website, social media accounts, and any other public-facing platforms in collaboration with the Communications Fellows;
- Developing communications strategies that support ADHO’s and ADHO affiliates’ activities in collaboration with the Communications Fellows;
- Working closely with the Executive Board to draft, edit, and approve official ADHO communications for website, email list, and social media dissemination;
- Working closely with the Executive Board and Communications Fellows to respond to public feedback or criticism as it arises;
- Working with Conference Coordinating and Program Committee Chairs to publicize all conference-related activities;
- Working with the Infrastructure Committee Chair and Systems Administrator on all website-related activities;
- Working with the Multi-lingualism & Multi-culturalism Committee (MLMC) Chair to support translation of website and social media content and to carry out other inclusivity and diversity initiatives;
- Liaising with other ADHO Committee Chairs as well as representatives from COs, SIGs, and Journals to coordinate dissemination of news related to ADHO and its affiliates;
- Sustaining a network of those engaged in CO, SIG, and Journal communications activities to ensure ADHO’s communications strategy meets CO, SIG, and Journal needs.
One of ADHO’s most visible activities is its annual international conference, usually held in July or August in venues around the world.
The Conference Coordinating Committee is responsible for developing, improving and maintaining the ADHO Conference Protocol and accompanying guidelines, and coordinating the annual conference. The CCC is overseen by a Chair, a Deputy Chair and an Incoming Deputy Chair, all appointed by the COB. This position has a three-year term with the first year as Incoming Deputy Chair, the second year as Deputy Chair, and the final year as Chair.
The role of Incoming Deputy Chair would be appropriate for people somewhat new to the ADHO community who are willing to serve and have the benefit of two years experience before becoming Chair. Therefore, no previous experience attending an AHDO conference is necessary and we encourage anyone who is interested and willing to learn during a three year commitment.
Responsibilities (in collaboration with the Chair and Deputy Chair):
- Maintaining the Conference Protocols and ensuring that they are followed by the Local Organizers (LOs), Program Committee (PC), and others involved in the annual Digital Humanities Conference;
- Issuing the call for bids for the ADHO international conference, providing detailed information to those who are interested in bidding for the conference, providing feedback to initial bids; determining whether revised bids should be passed on to the Constituent Organization Board (COB) and the Executive Board (EB), and making recommendations to the COB and EB about revised bids;
- Maintaining an annually updated list of the pool of reviewers for the conference
- Working in consultation with the PC to determine the form of the proposal review process (e.g., double-anonymous, reviewer-anonymous, or open).
- Maintaining the draft-model call for proposals from which the PCs draft each year’s individual CFP, and ensuring email lists are established for each year’s PC and that PC members are promptly subscribed to it;
- Reviewing requests for additional languages to be added for a particular conference and innovations to the conference format;
- Reviewing requests for in-name sponsorship of digital humanities conferences, and approving presentations by sponsors together with the PC;
- Maintaining the draft-model report of the conference, receiving preliminary and final reports from LOs and PC chairs, and conveying them to the COB and EB for review;
- Conducting a brief survey of conference participants after its conclusion.
The Awards Committee Chair leads the ADHO Awards Committee (composed of delegates from the Constituent Organizations). ADHO awards honor members of the DH community by acknowledging outstanding scholarly, pedagogical, and other contributions in the digital humanities, and through the awards program promoting the inclusivity and visibility of the digital humanities community worldwide. Chairs serve 3 years with the possibility of renewal.
- Organizing the nomination and selection of people for ADHO awards by the members of the Awards Committee;
- Reviewing the protocols for each ADHO award and proposing changes from time to time as appropriate;
- Ensuring appropriate publication of the papers prepared and delivered by award recipients;
- Consulting with the Executive Board on important strategic, operational, and management issues relating to the planning and operation of the awards processes;
- Regularly reporting on Awards Committee activities to the Executive Board;
- Considering possible new awards or related ways to encourage new forms of activity in the digital humanities, e.g. encouraging participation by new scholarly communities.